CBI Mathematics Portal Privacy Policy

Effective Date: May 2026
Last Updated: June 2026

Thank you for visiting https://www.cbimathematics.com/.

CBI Mathematics is operated by Professional Learning International Limited (“PLI”, “we”, “our”, or “us”), NZBN 9429046250513.

This Privacy Policy explains how we collect, use, disclose, store, and protect personal information in connection with:

• the CBI Mathematics website and portal;
• professional learning workshops and services;
• subscriptions and online learning;
• customer support and communications;
• business operations and related services.

As an organisation operating internationally, we are committed to complying with applicable privacy and data protection laws, including the New Zealand Privacy Act 2020 and, where applicable, the General Data Protection Regulation (GDPR).

Professional Learning International Limited is the controller of personal information collected through this website and related services, except where we process limited information on behalf of a customer organisation.

1. Platform Purpose

The CBI Mathematics Portal is designed for educators, schools, and authorised professional users.

• It is not designed for student use.
• It does not provide student accounts.
• It does not intentionally collect or actively process student educational records.
• It is intended for teacher professional learning and instructional support purposes only.

Schools and users are instructed not to upload or submit student-identifiable information into the platform.

2. Information We Collect

PLI may collect and process limited professional and account information of registered educators and customers, including:

• name;
• email address;
• school or organisation affiliation;
• account credentials;
• subscription and billing records;
• course enrolment information;
• course participation records;
• course progress and completion status;
• technical usage information;
• IP address and browser/device information;
• support requests, customer correspondence, and communication records.

3. Course Participation and Learning Analytics

The portal may track:

• course access;
• participation activity;
• module completion;
• progress indicators;
• professional learning engagement metrics.

This information is used solely for:

• delivering professional learning services;
• tracking completion of educator training;
• supporting users and organisations;
• improving platform functionality and course delivery;
• maintaining operational records.

This information may be shared with designated lead contacts at the school and the relevant PD Plus coach.

PLI does not use this information for automated decision-making or educational profiling producing legal or similarly significant effects.

4. Legal Bases for Processing

Where GDPR applies, PLI processes information under one or more lawful bases, including:

• contractual necessity;
• consent;
• legal obligations;
• legitimate interests.

Legitimate interests may include:

• operating and improving the platform;
• supporting educator professional learning;
• maintaining platform security;
• analytics and operational administration;
• customer communications and service support.

5. Cookies, Analytics, and Tracking

The platform may use cookies and similar technologies, including:

• essential cookies;
• Google Analytics;
• Meta/Facebook Pixel;
• security and session technologies.

These technologies help us maintain platform functionality, analyse usage patterns, improve services, support marketing and communications, and maintain website security.

Where required by applicable law, non-essential tracking technologies are used only with consent.

For more information, please see our Cookie Policy.

6. Sharing Information

PLI may share limited information with trusted third-party service providers involved in:

• website hosting and infrastructure;
• learning management;
• membership and account access;
• customer relationship management;
• workflow automation;
• payment processing;
• customer communications;
• website analytics;
• internal project and operational management;
• technical support;
• legal, accounting, or regulatory compliance.

A current list of our principal sub-processors and third-party service providers is available on our Sub-Processors & Third-Party Services page.

PLI does not sell personal information.

7. International Data Transfers

PLI and its service providers may process information outside New Zealand and outside the European Economic Area, including in Australia, the United States, and other jurisdictions.

Where international transfers occur, PLI seeks to rely on appropriate safeguards, including:

• Standard Contractual Clauses;
• the EU-U.S. Data Privacy Framework, where applicable;
• contractual privacy and confidentiality obligations;
• or other lawful transfer mechanisms recognised under applicable data protection laws.

8. Data Security

PLI maintains commercially reasonable technical and organisational measures designed to protect personal information against unauthorised access, misuse, loss, interference, or disclosure.

• HTTPS/TLS encryption;
• password-protected accounts;
• restricted administrative access;
• monitoring and backup procedures;
• confidentiality obligations for authorised personnel;
• procedures for responding to suspected security incidents.

While we take reasonable precautions, no internet transmission or storage system can be guaranteed completely secure.

9. Data Retention

PLI retains personal information only for as long as reasonably necessary for:

• service provision;
• course administration;
• customer support;
• legal and accounting obligations;
• operational continuity;
• legitimate business purposes.

Course participation and completion records may be retained for reporting, certification, support, and organisational administration purposes.

Where appropriate, information may be deleted, anonymised, or retained in backup systems for a limited period in accordance with operational and legal requirements.

10. Individual Rights

Depending on your location and applicable law, you may have rights to:

• access personal information;
• request correction;
• request deletion;
• object to processing;
• restrict processing;
• withdraw consent where applicable;
• request portability where applicable;
• lodge a complaint with a privacy or data protection authority.

We aim to respond to privacy requests within applicable legal timeframes.

Requests may be directed to: contact@cbimathematics.com

11. Children and Student Data

The CBI Mathematics platform is not intended for student use.

Users must not upload student-identifiable information into the platform. PLI does not intentionally process student educational records, student assessment data, student analytics, or student profiling data.

12. Changes to This Policy

PLI may update this Privacy Policy periodically. Updated versions will be published on the platform website with a revised “Last Updated” date.

13. Contact

By using this website and portal, you acknowledge our Terms & Conditions and this Privacy Policy.